CPAbooks Best Practices

We provide Cloud based ERP Software which is integrated with Accounts, HR Payroll, Inventory/ Stock, Projects, CRM, CAFM and all. Its available for Contracting business, Trading, Freight/ Logistics support, Medicine, Building materials, Switchgear, Projects Management co., Business HUB Solutions, Facilities Management Solutions and all for Corporate & SME. Get access in Cloud /online, local computer, mobile device or wherever you are! It’s sophisticated and latest dynamic platform ever before in the business! Get software, support, customization and develop a full fledged ERP for your Industry in short time of period.

Note

Please comment on the page below, if you have any question related to that topic, you can also propose new topics you would like to have on the book.

You can subscribe to Youtube channel to receive an instance update about the new videos and pages on this book.

Search the topics by Index or start reading the book by Table of Content.

• About CPAbooks Best Practices
  • Why this CPAbook?
  • Credits
  • License
  • Updates
  • About the Author
  • Preface
  • Page structure
    • Problem statement
    • Business case
    • Configuration
    • Video
    • See also
  • Conventions
• Start with CPAbooks Online
  • Introduction
  • Manage Instance
    • Create first CPAbooks instance
    • Duplicate an CPAbooks instance
  • Mobile
    • Access CPAbooks on your mobile phone or tablet
  • User and Features
    • Manage users and access rights
    • Access system settings using developer mode
    • How to test upcoming features?
• Customer Relationship Management
  • Organize the pipeline
    • Get organized by planning activities
    • Manage lost opportunities
    • Automatic leads assignation to team members
    • Manage multiple sales teams
  • Acquire leads
    • Convert leads into opportunities
    • Generate leads/opportunities from emails
    • Generate leads/opportunities from your website contact page
  • Marketing Activity
    • Which marketing platform bring more visitors
    • Measure which marketing campaign creates more opportunities
    • Measure the score for an opportunity based on the user behavior on your website
    • Assign leads based on scoring
    • Email marketing on the lost activity to reactive them
• Sales and Invoicing
  • Introduction
  • Setup CPAbooks Sales Application
    • Video
  • Sales Quotation
    • Create your first quotation and offer 5% discount to a customer
    • Send quotation by email and ask a customer to sign online
    • Set default terms and condition on quotation
    • Apply default taxes when creating new product
    • Sections on quotation to separate the material and service
  • Quotation Template
    • Create quick quotation using quotation template
    • Increase your sales with suggested products
  • Discounts and Pricelist
    • Apply manual discount on quotation
    • Adapt product price based on customer segment (e.g. Retailer or Distributor)
    • Adapt product price based on customer country or location (e.g. Price in € or $)
    • Compute and apply discount automatically based on the pricelist
  • Unit of Measure
    • Sell product in a multiple unit of measure
    • Sell products by multiple of unit # per package
    • Purchase meat in carton (~20kg/each), keep stock of cartons/kg and sell in carton or kg
    • Purchase LED Lights in pack of 25pcs and sell single unit or pack of 25pcs
  • Product and Tax
    • Adapt prices for Business to Customer (tax included in product price)
    • Adapt product prices for Business to business (tax excluded) and Business to Customer (tax included)
  • Invoicing
    • Send Pro-Forma Invoice to your customers
    • Create invoice based on the delivered quantity
    • Create credit note from sales order, when customer return the product
    • Create single invoice from multiple sales orders
  • Customer Portal
    • Online customer approval on quotation
    • Online customer approval and payment on quotation
  • Delivery Charges
    • Free delivery if order total is more than $2000
    • Calculate shipping rates based on product weight
    • Delivery price based on the area (zip code, state or country)
    • Manage delivery price fluctuation, apply margin on the delivery charges
  • Manage Inventory
    • Create a purchase order for products based on sales order
    • Choose different delivery location for specific customer orders
    • Consignment stock transfer, raise an invoice when stock sold by the retailer
    • Manage sell and buy-back of used product
  • Service Product
    • Create an invoice at milestone completion for a project
    • Create task from sales order and invoice based on timesheet
  • Subscription
    • Set up recurring invoice, that help you to invoice regularly
    • Sell subscriptions through sales quotation
    • Sell subscription through eCommerce platform, receive payment through card (auto-debit)
    • Increase quantity (prorate base) in subscription during middle of the month - upsell
• Accounting and Finance
  • CPAbooks Accounting
    • Transcript
  • The Accounting behind CPAbooks
    • Double-entry bookkeeping
    • Accrual and Cash Basis Methods
    • Multi-companies
    • Multi-currencies
    • International Standards
    • Accounts Receivable & Payable
    • Wide range of financial reports
    • Import bank feeds automatically
    • Calculates the tax you owe your tax authority
    • Inventory Valuation
    • Easy retained earnings
  • Customer Invoice
    • Create first customer invoice and register payment
    • Set due date on the invoice
    • Match payment against an invoice
    • Setup cash discounts when customer pay before the due date
    • Reset invoice number for every new financial year or change every month
  • Payment Terms
    • Setup and use payment terms - 50% advance, balance in 30 days
    • Define an installment plan on customer invoices (Use Payment terms)
    • Warning message on credit limit reached and block further invoice when it cross limits
  • Payment and Followups
    • Different ways to record a payment
    • Track uncleared customer check in bank statement
    • Create invoice, receive and register partial payment on invoice
    • Automate customer follow-ups with plans
    • Receive advance payment from customer and match against invoice later
    • Print customer ledger
    • Reconcile customer invoice vs vendor bill
  • Setup Accounting
    • Setup Company Information, Bank Accounts and Fiscal Period
    • Setup CPAbooks Accounting and Import opening balance
  • Taxes and Duties
    • Create a new taxes
    • Apply default taxes on products or sales order
    • Manage withholding taxes, ledger and payment to government
    • Define product prices for Business to Customer (tax included)
    • Manage product prices for B2B (tax excluded) and B2C (tax included)
    • Apply tax based on local or export sales
  • Credit Notes
    • Reject customer invoice, which is not issued to customer
    • Modify the confirmed customer invoice
    • Refund a fully paid customer invoice
    • Refund the partially paid invoice
    • Setup the dedicated credit note or debit note sequence number
  • Bank and Cash
    • Bank Reconciliation in CPAbooks
    • Manage the bank reconciliation process
    • Split payment into multiple, allocate to multiple invoices during reconciliation
    • Import bank statement (ofx format) and quick bank reconciliation
    • Show a check in customers statement, when it gets clear in bank but not when deposited
    • Add check bounce charges to customers outstanding, when our bank charge penalty to us
    • Transferring money from bank account to petty cash (Cash withdrawal)
    • Manage batch deposits of checks
    • Pay multiple employees salary through bank transit account (Bulk Salary Posting and Payment)
  • Multi Currency
    • Prepare invoice in foreign currency
    • Invoice and payment in foreign currency
    • Foreign exchange gain or loss entry when invoice and payment in foreign currency
  • Vendor Bills and Payments
    • Purchase order to vendor bill, payment through check
    • Register cash sales and expense in account
    • Pay vendor bills by check and print check from CPAbooks accounting
    • Pay several vendor bills at once
    • Register partial payment while paying to multiple vendor bills
    • Forecast future vendor bills to pay
    • Create single vendor bill from multiple purchase orders
    • Manage advance payment, employee expenses and reconciliation
  • Analytic Accounting (Cost center)
    • Compute the profitability for trading company
    • Compute the profitability for service projects
    • Profitability based on the service and material (Website development company)
    • Compute the profitability for trading company, bulk purchase and retail sales
  • Manual Inventory Valuation (Anglo-Saxons)
    • Compute the inventory valuation and cost of goods sold using standard costing
    • Compute the inventory valuation and cost of goods sold using fifo costing method
    • Compute the inventory valuation and cost of goods sold using average costing method
  • Automatic Inventory Valuation (Anglo-Saxons)
    • Automatic cost of cost goods sold when using standard costing method
    • Compute cost of goods sold for a kit product using real price costing
    • Compute cost of goods sold for a kit product using standard costing method
  • Indian Localization
    • Multiple tax included in price, i.e.Indian GST Tax
    • Track tax deduction at source and certificate receivable, (customer invoice)
    • Manage tax deduction at source, tax ledger, compute payable and pay through bank (vendor bill)
    • Manage tax deduction at source (TDS) with accounting entries
    • Adapt date format and currency separator according to Indian Localisation
• Inventory Management
  • Setup
    • Import the opening stock in warehouse
  • Product & Stock
    • How to setup a minimum stock rule?
    • Compute stock for the kit product based on the component stock
    • Put your products in packs (e.g. parcels, boxes) and deliver them (detailed operation enabled)
    • Sell glass (125ml) of beers and manage the stock of beer bottles (750ml)
    • Setup Indent management (internal material request) with CPAbooks stock application
    • Reserve stock for preferred customer, deliver them when they place an order
  • Delivery Order
    • How to use different invoice and delivery addresses?
    • How to amendment products on delivery order? (Installed only inventory application)
  • Incoming Shipment
    • How to control product received? (Receive entirely & partially)
    • How to transfer dairy products to fridge (cold storage) when it arrives to inventory?
  • Inventory Costing
    • Compute the cost of product (standard price)
    • Compute the cost of product (average costing)
    • Compute the cost of product (first in first out method)
    • Compute sell price and margin based on product cost price (AVCO costing method)
  • Inventory Valuation (Anglo-Saxons)
    • Compute the inventory valuation and cost of goods sold using standard costing
    • Compute the inventory valuation and cost of goods sold using fifo costing method
    • Compute the inventory valuation and cost of goods sold using average costing method
  • Automatic Inventory Valuation (Anglo-Saxons)
    • Automatic cost of cost goods sold when using standard costing method
    • Compute cost of goods sold for a kit product using real price costing - CPAbooks
    • Compute cost of goods sold for a kit product using standard costing method
• Purchase Management
  • Request for Quotation
    • Create a Request for Quotation
    • Create a purchase order when sale order confirms
    • Setup two levels of approval for purchase orders
    • Setup drop-shipping
  • Supplier Pricelist
    • Search by supplier product code or name on the request for quotation
  • Purchase Exception
    • Buy from new supplier when your default supplier reject the order (Drop-ship)
    • Cancel the confirmed purchase order
  • Vendor Bills
    • Control vendor bills, pay vendor bills based on reception
  • Purchase Agreement
    • Manage bulk purchase through tender process
    • Purchase partially from two vendors for the same purchase tender
  • Inventory Costing
    • Compute the cost of product (standard price)
    • Compute the cost of product (average costing)
    • Compute the cost of product (first in first out method)
    • Compute sell price and margin based on product cost price (AVCO costing method)
  • Advance Topics
    • Sell or refill the chemical products in container
• Point of Sale
  • Point of Sale
    • Use customers on point of sale and access the customer ledger
    • Create a customer invoice for selected orders on Point of Sale
    • Launch a limited period offers on Point of Sale
    • Manage cash round-up or down at Point of Sale cash payment
    • Apply discount on specific product price or on order value
    • Retain your walk-in customers, setup customer retention program (loyalty program)
    • Sales return through Point of Sale
  • Session Management
    • How to print z-report from CPAbooks point of sale?
    • Print z-report at the end of the day for each terminal separately and grouped
  • Barcode Scanner
    • Scan weight of the product through barcode in Point of sale
    • Scan product price through barcode in Point of Sale (Dynamic pricing without pricelist)
    • Scanning manufacturer barcode at Point of Sale (Scan same product for multiple barcodes)
  • Accounting
    • How to do credit sale through the point of sale
    • How to pay invoice through wallet in Point of Sale?
    • Sales return through Point of Sale terminal, receive product and return cash
    • Sales return through Point of Sale terminal (working with customer invoice and credit note)
• Project Management
  • Project & Task
    • How to create task from sales order and invoice based on timesheet?
    • Create default stages in the project created through Sales order
    • How to gather feedback from customers?
    • Create a website development project when customer confirm the project
    • Check the profitability for project, compare the sales price vs employee expense
  • Timesheet
    • How to record time spent on Task and Project?
    • Record time spent using Awesome Timesheet - Chrome plugin
  • Helpdesk
    • Managing service tickets and service contracts
  • Customer Portal
    • How to allow the customer to view timesheet on their task and projects?
• Manufacturing
  • Inventory
    • How to issue material to factory location to start manufacturing order?
    • Manage stock of liquid products in warehouse (unit vs ml)
    • Compute stock for the kit product based on the component stock
  • By-Products
    • Wooden, Glass or Plastic sheet consumption during the manufacturing process
  • Subcontracting
    • Setup subcontracting in manufacturing process
    • Partial receipt of material and bill from subcontractor
    • Flexible MRP flows, procure semi-finish material from subcontract or manufacture or purchase
    • Setup subcontracting in manufacturing process (Dropship Material)
    • Subcontracting process for contractors
• Human Resource
  • Employee
    • Show organizational chart on employee form
    • Managing Employee Leaves
  • Employee Expense
    • Manage advance payment, employee expenses and reconciliation
• Website and eCommerce
  • Website
    • How to generate leads or opportunities through website contact us page?
  • Products
    • How to configure product variants that looks perfect on eCommerce page?
    • Ordering products, variant attribute and values on the products page
  • Delivery Cost
    • Allow your customer to choose Normal or Express delivery at checkout
    • Show delivery methods depending on the customer address
  • Sales and Payment
    • Sell subscription through eCommerce platform, receive payment through card (auto-debit)
    • Selling subscription plans over an eCommerce platform